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Exhibitor information

Sponsors

Exhibitors / Sponsors

NWYC has supported youth ministry for 50 years.  This four-day event draws youth workers from across the country and denominations. NYWC is attended by youth ministry pastors, volunteers, students, workers, and their spouses – anyone interested in helping teenagers find and follow Jesus. 

 

This year NYWC 2019 will be held at the Tampa Convention Center. We invite you to partner with us as we all work together to help equip and encourage youth workers.

Frequently Asked Questions

Can I bring my own table(s) and chair(s) for my booth?

Yes! You are welcome to bring your own or rent from our show decorator, Fern Exposition Services!

Can I get the attendee contact list?

No. In order to best care for our attendees we do not make our lists available. Be prepared to get their information directly from them when you meet them at your booth!

Can I sell or give away food and/or beverages at my booth?

In general, due to convention center policies, food and beverages may not be sold or given away. However, written requests for food and/or beverage sampling of products at booths must be submitted in writing by Friday, September 20, 2019. Tampa Convention Center reserves the right to approve or deny any such requests.

Can my materials be shipped directly to the venue?

All shipments must go through Fern Exposition Services. Tampa Convention Center will not receive or process shipments. More information can be found in the Exhibitor Kit from Fern, which will be emailed mid-September to our Exhibitors and Sponsors.

How do I log-in to the Exhibitor/Sponsor Service Center?

You’ll find your log-in information in your approval confirmation email. If you have issues logging in or have misplaced your password, contact Tamara Harris at 1-888-346-4179 ext 701 or tharris@youthspecialties.com.

How do I order additional internet for my booth?

You may purchase additional hard-wired or broadband internet for your booth from Smart City. More information may be found on the Fern Exhibitor Kit, Electrical & Internet Order page in the Exhibitor/Sponsor Service Center. The advanced order and payment deadline for wired internet is Thursday, November 7.

How do we handle hotel reservations?

We have hotel blocks available in Tampa. More information may be found on the Accommodations page in the Exhibitor/Sponsor Service Center. Please note that we have not contracted with an outside company for hotels. If you receive any calls from anyone claiming to be from YS, NYWC, or our hotels, it is likely a scam and we encourage you not to engage with the caller.

What if I need to leave early?

In order to ensure safety and an overall great experience for all attendees and exhibitors, we cannot allow anyone to disassemble/remove their booth prior to load-out on Saturday. If you choose to tear down before the posted closing time, you will be charged a $200 early tear down fee. Please contact Tamara Harris with any further questions at tharris@youthspecialties.com .

Will my booth be secure?

Yes, we make every effort to ensure that your booth is secure. Security will be present, and attendees will only be allowed into the hall during open hours. Because we are doing our best to keep this area secure, you will not be able to come and go when the hall is closed. You will have access to your booth 30 minutes prior to each hall opening to get set up, and 15 minutes after each hall closing. We recommend you always keep all personal valuables with you. We are not liable for any theft or loss of items left in the exhibit hall.

Can I sell products in my booth?

Yes! Exhibitors and sponsors may sell from their booth. Publishers must contact Tamara Harris for specific selling parameters at 1-888-346-4179 ext 701 or tharris@youthspecialties.com. Food and beverages may not be sold or given away due to convention center policies.

Can my organization insert our flyer in the attendee welcome bags?

We have a limited number of sponsorship opportunities that would allow you to put your flyer in our welcome bags. If you are interested in this opportunity, please contact Tamara Harris at 1-888-346-4179 ext 701 or tharris@youthspecialties.com .

How do I order additional electricity for my booth?

You may purchase additional electricity for your booth from Edlen. More information may be found on the Fern Exhibitor Kit, Electrical & Internet Order page in the Exhibitor/Sponsor Service Center. The advanced order and payment deadline is Thursday, October 31.  

How do I order booth furnishings (tables, chairs, carpet, etc.)?

Fern Expo Company is our show decorator. Their exhibitor kit, which includes rental information for tables, chairs, carpet, etc. for your booth, will be emailed out in mid-September to the sales contact on file for your organization. Please check the kit for deadlines and best pricing options for your organization.

Is cell phone service available in the hall?

Due to high traffic and the size of the building, coverage might be inconsistent. There are locations nearby where you can make calls, but we do not recommend relying on cell phone coverage in order to run your booth.

What is the cancellation policy for exhibitors?

Booth cancellations are refundable, less a $250 cancellation fee if notice of cancellation is given in writing by October 1, 2019. You must submit this written cancellation to Tamara Harris via email at tharris@youthspecialties.com . Please include your company name, sales contact info, and a reason for canceling in the email. Booth fees are non-refundable after October 1, 2019. Please see the Exhibitor Terms and Conditions in the Exhibitor/Sponsor Service Center for additional information on our policies.

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